1. Office Administration & Operations:
- Manage calendaring for senior management and team schedules.
- Oversee front desk operations, including greeting visitors and handling calls.
- Maintain office cleanliness and organization.
- Monitor and replenish pantry supplies and office resources.
2. Documentation & Finance Support:
- Raise and process purchase orders (POs), invoices, and expense claims.
- Prepare tax invoices, delivery orders, and monitor monthly sales.
- Track incoming shipments and coordinate delivery dispatches.
3. Team Support & Correspondence:
- Assist team members with administrative needs such as printing and event coordination.
- Lead correspondences with counterparts’ administrative teams when hosting visitors, partners, and customers.
4. Data Management & Confidentiality:
- Perform accurate data entry into databases and spreadsheets.
- Maintain and manage confidential files, documents, and records.
- Update and maintain system databases for claims and other administrative records.
5. Event Planning & Coordination:
- Plan and organize company events, meetings, and conferences.
- Coordinate incoming and outgoing mail and packages.
6. Initiatives & Growth Opportunities:
- Lead initiatives for team welfare and morale-building.
- Develop and implement SOPs to improve office processes.
- Identify key operational challenges and propose effective solutions.
